From the planning to the departure of your last attendee, Visit Tampa Bay makes it easy to claim Tampa Bay for your next meeting.

Here are 12 ways we’ll help you Unlock Tampa Bay:

  • Distribution of meeting request for proposals (RFPs) to hotels in Hillsborough County. We help narrow down your search to help provide better and realistic hotel options for your meetings. We also send out your requirements so you can maximize the search for unique venue options
  • Site selection (we’ll set up a site visit and take you around to see hotels and venues that are appropriate for your needs)
  • Welcome letters and testimonials
  • Links to our website for tourism information to place on your meeting website and customized landing pages
  • Attendee welcome collateral (visitor guides, maps, hot deals, dining guides)
  • Airport welcome greeting message (electronic board on escalators that head to baggage claim)
  • Off-site facility and entertainment information
  • Photo library and marketing materials
  • Attendance builders: Invasion Guides, shell brochure and promotional video
  • Event calendars
  • Planning assistance and special project coordinator
  • Get Social for Visit Tampa Bay social engagement with groups

Convention Services

Once you’ve decided to take over Tampa Bay for your next meeting or convention, the Convention Services Department will assist you throughout all phases of planning and executing your meeting. Your Convention Services Contact will be there for you, from the earliest planning to the departure of the last delegate!

General Information on Tampa Bay

We are able to help you find the perfect restaurant for your board dinner – just ask! Where can you place your evening event? Ask Visit Tampa Bay! What’s the weather like in May? We know! How far is the airport? We can tell you! What local events coincide with your meeting? We will find out! Everything you need to know for your takeover is just a phone call or e-mail away. Contact the Services Team today!

Attendance Building

Visit Tampa Bay offers a wide variety of materials and publications to help drive attendance for your upcoming meeting in Tampa Bay. The official destination guide is a lifestyle magazine that offers visitors plenty of information on ways to unlock Tampa Bay. We have map brochures and even a customizable save-the-date piece. And for your meeting website – a great, fast-moving promotional video is available for you to use. For larger groups we will even come to your meeting the year before! Unlock more details on promoting your meeting.

Corporate Social Responsibility

Visit Tampa Bay’s Services staff members can assist in setting aside a morning or afternoon during your agenda for attendees to participate in a planned project for a local charity. Need something quicker? We can suggest local non-profits to work with in collecting goods or making a donation. No matter what the scale – we will assist you in finding a local project that aligns with the mission and vision of your organization. Unlock More.

Discount Program

Many of Tampa Bay’s finest attractions and businesses extend a warm welcome and wish to offer special discounts to your attendees. These offers are available as a printed piece, as a link on your mobile site or in advance as an attachment to a correspondence. Unlock Savings Now!

Available Publications

You may want to provide your attendees with printed materials on site. We have a variety of complimentary publications available to your attendees. Our official destination guide is a lifestyle magazine that offers visitors plenty of information on ways to unlock Tampa Bay. We have map brochures for understanding the area, a dining and nightlife guide and a printed discount brochure is available to offer great deals on attractions, restaurants, tours and more.

Group Tour Ideas

With so many great group activity options here in Tampa Bay you are sure to find the perfect group outing! From the most active outdoor adventure to the luxury of a comfortable theater show – we have it all. Start Your Adventure Now!

Promote Your Meeting!

Promoting your meeting has never been easier! We offer all the tools you will need and even a professional destination staff person if your meeting is large enough. Promote Your Meeting.

Pre- or Post-Cruise Options

Almost one million people a year cruise out of the Port of Tampa. Offer your attendees the unique opportunity to add a cruise to their convention travel plans! Click here for more information from our Cruise Experts.

Online Digital Guides

There's always something happening in Tampa Bay and our online digital guides will help your attendees unlock Tampa's treasures. From the Official Visitors Guide to our Downtown RestaurantHot Deals or Invasion Guide, your attendees will have the key to the city.